News
Workplace Adjustment Toolkit – information to support staff and managers
Posted on behalf of: EDI Unit
Last updated: Thursday, 24 April 2025
Effective workplace adjustments remove barriers and enable staff to fulfil their potential, and the University’s updated Workplace Adjustment Toolkit provides guidance on workplace adjustments (or reasonable adjustments) for staff and managers.
The toolkit includes information about manager responsibilities for how to arrange, implement, change and review adjustments. It also signposts to sources of information and guidance for all staff in three key sections:
What are workplace adjustments?
Workplace adjustments remove or reduce barriers a staff member may be facing, enabling them to do their job. Managers should work proactively and collaboratively with staff to put in place workplace adjustments where needed, considering what is reasonable.
Each workplace adjustment will be specific to the individual's needs, their role and where they work, and they may be short term or long term. Individuals may have similar conditions but can experience different barriers in the workplace and require different workplace adjustments. You can find out more about workplace adjustments on our webpages. The toolkit includes examples of types of workplace adjustments and relevant policies and processes to support implementation.
The University has a duty under the Equality Act 2010 to make reasonable adjustments where a disabled member of staff (or job applicant) is put at a substantial disadvantage compared to others, by the application of a “provision, criteria or practice”.
Guidance for managers
Managers are responsible for having conversations with new and existing staff to discuss and agree on workplace adjustments which remove or reduce barriers an employee is facing, enabling them to do their job. Managers and staff should work together to put in place and regularly review workplace adjustments ensuring they remain effective.
Managers must consider that a staff member who is struggling at work may be disabled and need adjustments, whether they have told you about their disability or not.
You can read further guidance for managers on our webpages.
The advice and support webpage includes information about teams who can support managers, and external support and resources.
Further resources
There are e-learning courses available on LearnUpon which all staff are encouraged to complete, including Disability Essentials and .
The University is a member of Business Disability Forum (BDF) which has a range of resources, including on workplace adjustments and condition and disability specific information. All staff have access to their Knowledge Hub by . Managers and HR colleagues can contact their confidential .
Upcoming events:
Business Disability Forum online information session
Wednesday 14 May 11:00 until 12:00
Online
Join this information session, led by Keith Harris, Disability Business Partner for BDF to find out more about the resources and how to utilise them to support you in your role.
This information session will include:
- who are BDF
- policy and advice
- resources
- Q&A
. Please log in to LearnUpon first for this link to take you directly to there.
Tuesday 20 May 12:00 – 13:00
Online
What works? Reasonable adjustments (also known as workplace adjustments) for disabled colleagues will help you identify when a colleague might need reasonable adjustments and how to make, record and review them. It will help you create an inclusive culture where disabled employees feel valued, which contributes towards creating productive, high performing teams.
Key topics
- What are ‘reasonable adjustments’?
- A summary of the law and requirements.
- Advice on having the right conversations.
- Ensuring the right adjustments are put in place.
- Reviewing reasonable adjustments.
- The opportunity to ask questions of our experts on the Advice Service.
- Signposting to a wealth of resources to help you continue to build your knowledge.